Supply chain coordinator

Job Overview

Department : Supply Chain

Job Location: Kigali, Rwanda

Reports to : Country Manager

Full-time/part-time/consultant: Full time

Internal Interfaces

Supply chain departments in all countries of operation Finance department Quality and production department Marketing department IT department

External Interfaces

Franchisees

Suppliers

Transport companies Customs agents Revenue and Customs authorities

Position Details

Job Purpose

This position is responsible for procurement, logistics, managing inbound production items, the warehouse and supply chain purchases and dispatches to ensure Jibu franchisees maintain the necessary amount of inventory to operate their businesses and internal customers have all they need to execute their daily duties.

Duties & Responsibilities

Procurement

Generate product/service requirements Solicit quotations and evaluate price and quality Price negotiations and renegotiations to ensure Jibu always buys at the best possible price with favorable payment terms Manage delivery and after-sale service for bottles and its accessories, tuktuks, motorcycles, vehicles, etc. Maintain a supplier database and constantly evaluate, assess and grow the network of approved vendors and suppliers Work closely with the warehouse associate, notifying of inventory abnormalities such as low use, no use, high usage Communicate with end users, department representatives, and vendors to ensure efficiency and effectiveness of the procurement department/services Create requisitions and purchase orders and manage their delivery Manage inventory and ordering in NetSuite Full ownership for all warehouse inventory including machines & spare parts, LPG, marketing and P&Q items including UNBS certification, Tricycle purchase and their management, e.g. insurance, GPS tracking, etc. Full ownership for the buildout consumable purchases, requirements and delivery Full ownership of medical insurance Landed Cost computation May provide functional supervision at an OpCo level Maintain process to review and audit invoice price against contract price Follow up on supplier payments Involve in tasks related to various markets, e.g. sourcing for their items

Logistics

Build strong business relationships with local suppliers, transporters, courier services, and other logistics and transportation service providers Seek, evaluate and recommend local logistics service providers with strong focus on price control, reliability and quality of service Resolve OpCo logistical challenges arising from failure by internal and external stakeholders to meet expected deadline or performance benchmarks Report periodically on OpCo logistics activities and active shipments Collaborate closely with the Global Head of Supply Chain to assure timely delivery of international shipments, development & implementation of agreed sourcing strategies, etc.

Reporting And Support

Provide clear reporting and accountability on all transactions following established processes

Management Responsibility

Supervise the Warehouse Coordinator as a functional manager and support on all areas Accountable for the monthly Supply Planning process Demand plan / inventory planning from Warehouse Procurement plan Cash-flow forecast Regular re-assessment of assumptions under consideration and anticipation of the company's growth as well as marketing, expansion and other projects

Supervision Received

This position receives general supervision from the Country Director and technical support from the Global Supply Chain Director. This position requires a high level of initiative within the role and is responsible for results within the country's supply chain department.

Management Responsibility

Department : Management

Accountable for supply planning process Accountable for warehouse/stock integrity Accountable for diligent execution of procurement process

Direct Reports

Warehouse Coordinator and Supply chain support

Qualifications

Minimum Experience Requirements

Minimum 2 years of experience in logistics and procurement Knowledge of URA requirements and dispute resolution Experience using Microsoft Office, particularly Excel, required

Preferred Experience Requirements

FMCG/Non-FMCG experience Supply Chain Finance, customer service

Experience : using NetSuite

Minimum Education Requirements

Diploma/BSc. in Supply Chain/Accounting/Procurement/Logistics

Preferred Education Requirements

Higher level degree in Supply Chain/Accounting/Procurement/Logistics

Required Skills

Ability to represent Jibu at regulatory authorities, e.g. URA/RRA Strong decision-making and problem-solving skills Excellent communication skills An energetic self-starter with the experience to be proactive and work independently Superior organizational skills Problem-solving skills People management skills Negotiation skills Analytical thinking Influencing skills Flexibility and creativity The ability to effectively juggle multiple priorities while meeting needs and deadlines An understanding and interest in contributing to positive social impact through business Willingness to travel extensively throughout Kampala/Kigali

Physical Requirements

Extensive travel throughout Kigali. Occasional lifting required to support the warehouse.

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