CPD Coordination Officer

Job Purpose

To coordinate, facilitate, monitor, and evaluate Continuing Professional Development (CPD) activities at Ndera Neuropsychiatric Teaching Hospital (NNPTH), ensuring that healthcare professionals and other staff have access to relevant, accredited, and continuous learning opportunities that strengthen professional competencies, improve clinical practice, promote evidence-based service delivery, and support the Hospital's mandate as a specialized teaching and research institution.

Key Duties and Responsibilities

Develop, coordinate, and implement the Hospital's annual Continuing Professional Development (CPD) plan in consultation with clinical departments, units, and relevant stakeholders. Conduct regular training needs assessments to identify professional knowledge and skills gaps among healthcare professionals and other staff. Coordinate the development of departmental and individual CPD plans in alignment with institutional priorities, professional requirements, and identified capacity development needs. Organize and facilitate CPD activities, including seminars, workshops, conferences, scientific meetings, clinical discussions, case presentations, journal clubs, and other professional learning sessions. Coordinate the accreditation and recognition of CPD activities with relevant professional councils and regulatory authorities. Liaise with professional councils, universities, training institutions, professional associations, development partners, and other stakeholders to facilitate CPD opportunities. Identify and mobilize appropriate technical facilitators, trainers, resource persons, and subject-matter experts to deliver professional development activities. Coordinate the preparation of CPD training materials, programmes, schedules, learning objectives, and other relevant educational resources. Monitor staff participation in CPD activities and maintain updated records of attendance, training hours, credits, certificates, and professional development achievements. Facilitate the registration and participation of eligible staff in accredited CPD programmes and other relevant professional development opportunities. Monitor compliance with mandatory CPD requirements established by relevant professional councils and regulatory authorities. Coordinate the development and implementation of appropriate learning methodologies, including face-to-face training, online learning, blended learning, and workplace-based learning. Promote continuous learning, knowledge sharing, mentorship, and professional development across clinical and administrative departments. Collaborate with clinical departments to identify emerging clinical practices, technological developments, and service delivery challenges that require targeted professional development interventions

Coordinate multidisciplinary learning activities addressing specialized mental health care, neurological services, patient safety, quality improvement, rehabilitation, and other relevant clinical areas. Support the development and implementation of training programmes addressing emerging institutional priorities, including new clinical services, medical technologies, and updated clinical protocols. Evaluate the effectiveness and relevance of CPD activities through participant feedback, learning assessments, and follow-up evaluations of workplace application. Assess the contribution of CPD activities to improved professional competencies, clinical practice, quality of care, and institutional performance. Prepare periodic reports on CPD implementation, staff participation, accredited training activities, achievements, challenges, and recommendations. Maintain an updated database of CPD activities, participating staff, training providers, accredited programmes, and professional development records. Coordinate the preparation and submission of reports and supporting documentation required by professional councils and other regulatory authorities. Support the preparation of CPD budgets, annual work plans, resource requirements, and training proposals in collaboration with the relevant departments. Monitor the utilization of resources allocated to CPD activities and ensure accountability for training-related expenditures. Identify opportunities for collaboration, sponsorship, and partnerships to strengthen institutional CPD programmes. Participate in the development, review, and implementation of institutional policies, guidelines, and procedures governing professional development and staff capacity building. Support the orientation and induction of newly recruited healthcare professionals and other staff in collaboration with the Human Resources and Administration Unit and relevant departments. Coordinate mentorship and coaching initiatives to facilitate knowledge transfer, professional growth, and development of clinical competencies. Participate in institutional quality improvement, accreditation, and performance management activities related to professional development and capacity building. Keep abreast of developments in professional education, CPD accreditation requirements, clinical practice, and emerging learning technologies. Perform any other related duties assigned by the immediate supervisor.

Expected Outputs / Deliverables

Annual institutional CPD plan developed and implemented. Training needs assessment reports. Accredited CPD programmes and documented learning activities. Updated CPD database and individual staff training records. CPD participation, attendance, and professional credit reports. Training materials, programmes, and learning schedules. CPD activity evaluation and effectiveness reports. Documented partnerships with professional councils, universities, and training institutions. Periodic reports on CPD implementation and performance. Recommendations for strengthening staff competencies and professional development.

Qualifications

Bachelor's Degree in Nursing

3 Years of relevant experience

Master's degree of Nursing

1 Years of relevant experience

Bachelor's degree in Allied Science

3 Years of relevant experience

Master's degree in Allied Science

1 Years of relevant experience

Bachelor’s Degree in Mental Health Nursing

3 Years of relevant experience

Master's Degree in Mental Health Nursing

1 Years of relevant experience

Required certificates

Valid License to practice issued professional council in Rwanda

Required competencies and key technical skills

Analytical skills

Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage

Communication skills

Resource management skills

Problem solving skills

Decision making skills

Mentoring and coaching skills

Time management skills

Risk management skills

Results oriented

Digital literacy skills

Planning and organizational skills;

Interpersonal skills;

Good knowledge of Rwanda Health System

Knowledge of clinical services Policy and procedure